Just What the Doctor Ordered: 5 Effective Medical Office Management Tips


More than 2,592,040 are employed in the healthcare industry. One thing they all have in common is they operate out of various forms of medical offices.

Running a medical office can be complex and at times hectic. With patients coming in and out and the phone ringing constantly there needs to be some sort of medical office manager to ensure everything continues to run the way it needs to. 

Medical office management is about staying on task and checking things off the list one at a time. If you’re looking for medical office tips here there are. 

Get ready to get your medical office in gear with these need-to-know management tips. 

1. Start With a Staff Meeting 

Starting the day off with a staff meeting is just what everyone needs to understand what is expected of them. Wasting time is one of the biggest issues in any office.

A meeting detailing your expectations for staff members can help to mitigate this wasted time. 

It also helps if you go through the schedule for the day with staff as a reminder of what is to come once you unlock the office doors.  

2. Utilize a Quality Phone System 

The efficiency of your office can move slowly if you don’t have an advanced phone system to handle the influx of customer calls. The phone system you use should be equipped with the ability to answer simple customer questions such as: 

  • Hours of operation 
  • Appointment reminders 
  • Schedule an appointment 

This frees up your internal staff to focus on helping in-office patients. 

3. Outsource Medical Coding and Billing 

Your staff already has several tasks they need to focus on. The best way to reduce the things they need to do is to consider outsourcing a part of your business. 

Med USA can detail for you why it’s a good idea to outsource your medical billing and how it will increase business efficiency. 

4. Go the Paperless Route 

139.6 million tons of waste ends up in landfills each year, 25% of this is paper, which is why your office should focus on going paperless. Going paperless reduces the amount of waste you produce.

It makes it easier to keep patient records organized. 

For example, when a change to a patient file is made, your system should notify them. Your system should be equipped to allow patients to schedule appointments and make payments without having to interact with staff.

5. Send Appointment Reminders 

Sending a reminder to patients can mitigate the chance of forgotten appointments and no-shows. It is also a tool to remind physicians and nurses on staff of the appointments scheduled for the day.

The management software you use throughout the office should be equipped to send these types of notifications to patients and staff.

Tips for Medical Office Management 

Medical office management can be a daunting task to tackle but it doesn’t have to be. Don’t forget to start each day with a meeting and try to be a paperless medical organization. 

Before you begin seeing patients check out some of the other useful articles in this section of our site.  


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About Marc Wallace

I'm never too busy to share my passion. I've created this page to help people learn more about business, finance and real estate. Besides all the serious stuff, I'm also a man that values family and healthy relationships. I hope you find my content insightful.

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